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Tokelau Sessional Legislation |
TOKELAU
INCORPORATION RULES
These Rules provide a simple method of incorporation for associations in Tokelau. Incorporation will distinguish the association from its members and provide the associated limits on liability. Associations that are likely to involve large groups of people or the money of persons other than the members will be governed by rules similar to those which operate for similar bodies in New Zealand.
INCORPORATION RULES 2003
1 Interpretation
In these Rules—
"association" (fakatalapotopotoga) means two or more persons who are incorporated under these Rules;
"member" means a person who is identified as belonging to an association, in accordance with its own rules;
"officer" means an official of an association, identified in accordance with its own rules;
"Register" means the register of associations as kept by the Registrar;
"Registrar" means the Director of the Tokelau Public Service who is responsible for keeping public records.
2 Register
(1) The Registrar shall keep a Register in which the details of every association must be recorded.
(2) Any person may on request to the Registrar and on payment of a fee of $10 inspect the register.
3 Application for incorporation
(1) Any persons may apply to the Registrar to be incorporated under these Rules.
(2) In every application at least one of the applicants must be a Tokelauan ordinarily resident in Tokelau.
(3) The application must—
(i) be made in Form 1 of Schedule 1;
(ii) be accompanied by a copy of the rules of the proposed association; and
(iii) include any other information relevant to the application that the Registrar may require.
(4) The rules of a proposed association must deal with the matters covered by the sample of rules set out in Form 2 of Schedule 1.
(5) In addition to the matters specified in Form 2 of Schedule 1, the rules of an association which has a purpose specified in Schedule 2 must include provisions for matters specified in respect of that purpose in Schedule 2.
(6) The application of paragraph (5) shall be guided by the relevant laws of New Zealand at the time.
4 Incorporation
(1) Where an application has been made for incorporation under these Rules, and after provision of such further information as the Registrar may require, the Registrar must consult the relevant Taupulega, and then either grant or refuse the application as the Registrar thinks fit.
(2) (i) Where the decision under paragraph (1) is to grant the
application, the association shall be incorporated on payment by the applicant of a fee of $100.
(ii) The fee shall be divided equally between the Tokelau Government and the village.
(3) Incorporation under these Rules may be made subject to such conditions as the Registrar thinks fit.
(4) Where an application for incorporation is granted the Registrar must issue to the association a certificate of incorporation in Form 3 of Schedule 1.
(5) Public notice of—
- (i) the contents of each certificate of incorporation; and
- (ii) any other information about the association which the Registrar thinks fit—
will be given in each village at the first available opportunity.
5 Effect of incorporation
(1) From the date of incorporation an association—
(i) has perpetual succession;
(ii) is capable of suing and of being sued in its corporate name;
(iii in the fulfilment of its objects, has and may exercise all the rights, powers and privileges of a natural person of full age and capacity.
(2) The liability of the association is limited to its assets.
(3) Members and officers of an association who act lawfully and in good faith in the fulfilment of the objects of the association will not incur personal liability of any nature in respect of the acts of the association.
6 Representation
The officers identified for the purpose in the rules of an association represent it for all legal purposes.
7 Name of association
(1) An association has the exclusive right to the use of the name under which the association is registered.
(2) No person shall use as its name the name of an association.
(3) No person is permitted to use the word "incorporated" or any similar expression in its name unless it is registered under these Rules.
(4) Any person who contravenes this Rule commits an offence and is liable on conviction to a fine not exceeding $500 or a term of imprisonment not exceeding 3 months.
8 Finance
(1) An association must follow the accounting and financial procedures specified by the Registrar at the time of incorporation.
(2) An association must nominate an annual accounting date and must deliver to the Registrar within three months of that date a statement of—
- (i) the income and expenditure of the association during the accounting year; and
- (ii) the assets and liabilities of the association at the end of the accounting year.
(3) A statement made under paragraph (2) must be accompanied by a certificate signed by two officers of the association to the effect that the statement has been submitted to and approved by the members of the body at a meeting.
(4) All money received by an association must be held in the Tokelau Savings System.
9 Change of Rules
(1) If an association wishes to change its rules it may apply to the Registrar in Form 4 of Schedule 1 for approval of the change.
(2) Where application is made under paragraph (1), and after provision of such further information as the Registrar may require, the Registrar will grant or refuse the application as the Registrar thinks fit.
(3) A change of rules may be subject to such conditions as the Registrar thinks fit.
(4) Where an application under this Rule is granted the Registrar shall issue to the association a certificate of change of rules in Form 5 of Schedule 1.
(5) The change approved will be effective from the date of issue of the certificate of change of rules.
(6) Public notice of the contents of the certificate of change of rules will be given in each village at the first available opportunity.
10 Dissolution
(1) The Registrar may, by notice in Form 6 of Schedule 1 to an association at its registered address and with effect from the date of the notice, dissolve an association—
(i) at the request of the association;
(ii) where the certificate of incorporation was obtained by fraud or
mistake;
(iii) where the association no longer carries on its operations;
(iv) where the Registrar is satisfied that the association has in a significant respect failed to comply with its rules or these Rules and it is in the public interest to dissolve the association.
(2) On dissolution of an association under paragraph (1), the Registrar will cancel the certificate of incorporation of the body.
(3) On dissolution, any property of the association remaining after settlement of all debts will vest as provided in the rules of the association.
(4) Where there is dispute as to the vesting of property on dissolution, the Registrar will, after consultation with the interested parties, distribute the property as the Registrar thinks fit.
(5) Public notice of the dissolution of an association will be given in each village at the first available opportunity.
11 Offence
Any person who for the purposes of any application or statement under these Rules presents a document which is false, or which that person ought to have known to be false, commits an offence and is liable on conviction to a fine of $500 or a term of imprisonment not exceeding 3 months.
SCHEDULE 1
Form 1
[Rule 3]
Application for incorporation
To the Registrar of Incorporations
Government of Tokelau
We, the persons listed below, apply to be incorporated under the Incorporation Rules.
We enclose a copy of the rules of the body to be incorporated.
Names of persons making the application .......
Signed *..............................................................................
Dated ....................
At ....................................................................
* by the persons making the application.
Form 2
[Rule 3]
Rules of Association—basic structure
................................................................
The purposes for which the association is established are: [eg]
1. Any person may become a member of the association by:
(i) nomination
(ii) election
(iii) payment of membership fee
(iv) ....
(i) failure to follow the rules of the association
(ii) ....
1. The association will be controlled and administered by:
(officers of the association and their names)
Officers Names
eg Chairperson
Secretary
Treasurer
(i) by election by the members at an Annual General Meeting
(ii) ....
(i) if the other officers at a meeting called for the purpose vote that he or she should do so
(ii) resignation
(iii) end of period for which appointed.
Meetings of the association will be held at the following time and place:
OR
(i) quorum
(ii) voting
(iii) ....
Any internal dispute which arises in connection with these rules shall be settled in the following manner: (eg)
(i) by resolution
(ii) by decision of the Taupulega
(iii) ....
Where the association is dissolved, any property remaining after the payment of all known debts shall be distributed in the following manner: (eg)
(i) by resolution of the members at a meeting called for the purpose
(ii) ....
Form 3
[Rule 4]
Certification of incorporation
Certificate of incorporation No ................................
I certify that the association under the name of ............................................
Has been incorporated under the Incorporation Rules on .......
Dated ....................
Signed .......................................................
(Registrar of Incorporations, Government of Tokelau)
Form 4
[Rule 9]
Application for change of rules
The ............................................ Incorporation applies for a change of its rules as follows –
(1)
(2)
(3)
Signed *................................. Dated ....................
* by the persons making the application.
Form 5
[Rule 9]
Certificate of change of rules
I certify that I have registered the following change of rules for
............................................................................
(name of association)
Signed ................................. Dated ....................
(Registrar of Incorporations
Government of Tokelau)
Form 6
[Rule 10]
Order of dissolution of association
I order that (name of association)
Is from the day of this order dissolved, on the grounds that .................
Any property of the association remaining after settlement of any debts is vested in ...
Signed ................................. Dated ....................
(Registrar of Incorporations
Government of Tokelau)
SECOND SCHEDULE
[Rule 3]
Purpose Requirements
Charitable Powers in respect of trust property
Schemes in respect of property
Schemes in respect of funds raised by public contribution
Accounts and audit
Commercial Prospectus
Shares
Debentures
Charges
Management and administration
Accounts and audit
Protection of minority interests
Alteration of nature or objects of association
Dissolution
Cooperative Rights, liabilities and privileges of members
Duties and privileges in respect of property and funds
Management and administration
Accounts and audit
Disputes and arbitration
Dissolution
Industrial Membership
Management and administration
Property and funds
Accounts and audit
Dissolution
-------------------------------------
TULAFONO O TE FUHI I HE FAKALAPOTOPOTOGA
Ko na Tulafono ienei e kaumai ai he faiga fakafaigofie mo te tukufakatahiga o na fakalapotopotoga i Tokelau. Ko te fuhia ka matea ai te kehekehega o he fakalapotopotoga ma ona hui ma ka fakailoa mai ai te tulaga e gata mai ai ona mafai fakatetulafono. Ko na fakalapotopotoga ieia e ono tokalahi ona hui pe, ko na tupe a tagata tautokatahi kae he ko na hui, e pulea i ni tulafono e tali foliga tutuha ma na tulafono o na fakalapotopotoga venei i Niuhila.
TULAFONO O TE FUHIA I HE FAKALAPOTOPOTOGA
1. Fakauigaga
I na Tulafono ienei-
"fakalapotopotoga" ko ni tino e tokalua pe hili atu kua fuhia i lalo o na Tulafono ienei;
"hui" ko he tino kua fakamatea kua i loto o he fakalapotopotoga, e tuha ai ma na tulafono a te fakalapotopotoga tena;
"ofiha" ko he tino ofiha o te fakalapotopotoga, kua fakamatea e tuha ai ma na tulafono a te fakalapotopotoga tena;
"lehitala" ko te lihi o na fakalapotopotoga ieia e tuku atu ki te Tino Lehitala;
"Tino Lehitala" ko te Fakatonu a te Kaufaigaluega Tautua a Tokelau teia e gafa ma te tauhiga o na fakamatalaga lauaitele.
2. Lehitala
(1) E teu e te Tino Lehitala te lehitala e i loto ai na fakamatalaga o na fakalapotopotoga uma e tatau ke fakamaumau.
(2) Kafai e fia hukehuke te lehitala e ho he tino, e mafai ke talohaga ki te Tino Lehitala ma totogi he $10.
(1) Ho he tino e mafai ke tuhi talohaga ki te Tino Lehitala kafai e fia fuhia i lalo o na Tulafono ienei.
(2) I na tuhi talohaga takitahi, e tatau ke iei he Tokelau e nofo i Tokelau, i loto o na tino e a latou na tuhi talohaga.
(3) Ko te tuhi talohaga e tatau ke-
(i) fai i te ata o te Pepa 1 o te Pepa Fakamatalaga 1;
(ii) kave fakatahi ma he kopi o na tulafono o te fakalapotopotoga teia e tau fakatu, ma
(iii) kave fakatahi ma ietahi fakamatalaga e tau ki te tuhi talohaga ma e ono manakomia e te Tino Lehitala.
(4) Ko na tulafono o te fakalapotopotoga teia e tau fakatu e tatau ke aofia ai na matakupu ieia e i loto o te tulafono fakatakitaki kua i loto o te Pepa 2 o te Pepa Fakamatalaga 1.
(5) Fakatahi ai ma na matakupu kua takua i loto o te Pepa 2 o te Pepa Fakamatalaga 1, ko na tulafono o te fakalapotopotoga ieia e iei ni ona kautu e takua i te Pepa Fakamatalaga 2 e tatau ke aofia i loto na mea e manakomia mo na matakupu takua e tuha ai ko te kautu i te Pepa Fakamatalaga 2.
(6) Ko te fakaaogaga o te palakalafa (5) e takiala e na tulafono talafeagai o Niuhila i te taimi tena.
4 Tukufakatahiga
(1) Kafai e fai he tuhi talohaga ke fuhia i lalo o na Tulafono ienei, ma uma te tuku atu o ietahi fakamatala e manakomia e te Tino Lehitala, oi fakailoa ai e te Tino Lehitala ki te Taupulega, oi faitalia ai pe talia pe heai te tuhi talohaga, pe hea lava te lagona o te Tino Lehitala ki te mea talafeagai.
(2) (i) Kafai ko te tali o te palakalafa (1) e talia te tuhi talohaga, e totogi, e fatoa fuhi te fakalapotopotoga kafai kua totogi te tau o te tuhi talohaga e $100.
(ii) Ko te tau o te tuhi talohaga e vavae tutuha ki te Taupulega ma te Malo o Tokelau.
(3) Ko te fuhia i lalo o na Tulafono ienei e fai fuafua ki na tukutukuga e kikila te Tino Lehitala e talafeagai.
(4) Kafai kua talia te tuhi talohaga ke fuhia, e tatau te Tino Lehitala ke tuku atu he tuhi fakamaonia o te fuhiai te Pepa 3 o te Pepa Fakamatalaga 1.
(5) Fakailoaga fakalauaitele o-
- (i) na mea i loto o te tuhi fakamaonia o te fuhia, ma
- (ii) ietahi fakamatalaga e uiga ki te fakalapotopotoga ieia e kikila te Tino Lehitala e talafeagai-
e fakailoa i loto o te nuku i te avanoa muamua.
5. Uiga o te tukufakatahiga
(1) Mai te aho e fuhia ai te fakalapotopotoga-
- (i) e fakaauau pea ona hui;
- (ii) e mafai ke fai hana tagi agai ki he tino pe fai foki he tagi a he tino agai ki ei, i te igoa o te fakalapotopotoga;
- (iii) i te fakatinoga katoatoa o ona hini kautu, kua ia te ia ma kua mafai ke fakaaoga ona aia tatau, mafai ma na aia fakapitoa o he tagata matua ma ona iloa.
(2) Ko na kaitalafu a te fakalapotopotoga e gata lava i ana meatotino.
(3) Ko ni hui pe ko ni ofiha o te fakalapotopotoga e fai ni gaoioiga talafeagai ma te tulafono ma i te agaga lelei i te fakatinoga o na hini kautu o te fakalapotopotoga e he afaina ai i ho he itu, ona ko na galuega a te fakalapotopotoga.
6 Hui o te fakalapotopotoga
Ko na ofiha e fakamatea mo te kautu o na tulafono o he fakalapotopotoga e kilatou huia te fakalapotopotoga i na tulaga tau tulafono.
7 Igoa o te fakalapotopotoga
(1) E iei te aia patino a he fakalapotopotoga ke fakaaoga tona igoa na lehitala ai.
(2) E fakaha he tino e ia fakaaoga mo ia te igoa o he fakalapotopotoga.
(3) E fakaha he tino e ia fakaaoga te kupu "fuhia" pe ko he tahi fakauigaga vena i tona igoa vagana kua lehitala i lalo o na Tulafono ienei.
(4) Ko he tino e he uhitakia tenei Tulafono kua holi tulafono ia ma e mafai ke fakahala i he hala tupe e he hilia i te $500 pe falepuipui mo he vaitaimi e he hilia i te 3 mahina.
8 Tulaga tau Tupe
(1) Ko he fakalapotopotoga e tatau ke mulimuli ki na fakatatiaga mo te fakamaumauga o na mea tau tupe ieia e takua e te Tino Lehitala i te taimi na fuhia ai.
(2) Ko he fakalapotopotoga e tatau ke fakatu e ia he aho mo tana tauhaga fakatupe ma e tatau ke tuku atu ki te Tino Lehitala i loto o te tolu mahina talu te aho tena, he lipoti o-
(i) te tupe maua ma na tupe fano a te fakalapotopotoga i te tauhaga tupe tena; ma
(ii) na meatotino ma na kaitalafu a te fakalapotopotoga i te fakaikuga o te tauhaga tupe.
(3) Ko he lipoti tupe e fai i lalo o te palakalafa (2) e tatau ke kave fakatahi ma he tuhi fakamaonia e haini e ni ofiha e tokalua o te fakalapotopotoga ke fakamautinoa ai ko te lipoti tupe kua uma te fakamaonia e na hui o te fakalapotopotoga i he fonotaga.
(4) Ko na tupe maua uma a he fakalapotopotoga e teu i loto o te Hihitemi Teugatupe a Tokelau.
9 Huiga ki na tulafono
(1) Kafai kua fofou te fakalapotopotoga ke hui ana tulafono, e tuhi talohaga ki te Tino Lehitala i te ata i te Pepa 4 o te Pepa Fakamatala 1 mo he fakatagaga ke fai he huiga.
(2) Kafai kua fai te tahi talohaga i te palakalafa (1), ma kua tuku atu ietahi fakamatalaga e manakomia e te Tino Lehitala, e talia pe he talia e te Tino Lehitala te tuhi talohaga fua ki tana kikila ki te mea e talafeagai.
(3) Ko he huiga ki na tulafono e fuafua ki na fakatatiaga e kikila te Tino Lehitala e talafeagai.
(4) Kafai e talia te tuhi talohaga i lalo o na Tulafono ienei, e fai e te Tino Lehitala he tuhi fakamaonia o na huiga ki na tulafono i te ata i te Pepa 5 o te Pepa Fakamatala 1.
(5) Ko na huiga kua faktaga ke fai e fakaamanakia i te aho na fai ai te tuhi fakamaonia mo na huiga o na tulafono iena.
(6) E tuku atu ki na nuku takitahi he fakailoagia fakalauaitele o na vaega o te tuhi fakamaonia o te huiga o na tulafono iena i te avanoa muamua.
10 Fakaheai
(1) E mafai e te Tino Lehitala oi fakaheai he fakalapotopotoga e auala atu i he tuhi e tuhi i te Pepa 6 o te Pepa Fakamatala 1, ki te fakalapotopotoga i tona tuatuhi lehitala ma e fakaamanakia i te aho o te tuhi e fakailoa ai teia tulaga-
(i) kafai he fakatagiea te fakalapotopotoga;
(ii) kafai ko te tuhi fakamaonia o te fuhia o te fakalapotopotoga na fai i ni auala he hako pe he pahala;
(iii) kafai kua he fakatinoa e te fakalapotopotoga ana galuega na tatau ke fai;
(iv) kafai kua mautinoa e te Tino Lehitala ko te fakalapotopotoga kua he uhitaki ki ana tulafono pe ko na Tulafono ienei ma fakaheai e ia te fakalapotopotoga mo te lelei lautele.
(2) Kafai e fakaheai he fakalapotopotoga i lalo o te palakalafa (1), e fakaheai e te Tino Lehitala te tuhi fakamaonia o te fuhia o te fakalapotopotoga tena.
(3) Kafai kua fakaheai, ko na meatotino a te fakalapotopotoga e totoe kafai kua totogi uma ana kaitalafu, e pulea e tuha ai ma na tulafono a te fakalapotopotoga.
(4) Kafai e iei he fekehekeheakiga ona ko te pulepulea o na meatotino i te taimi kua fakaheai ai te fakalapotopotoga, e fakatalatalanoa te Tino Lehitala ma na tino e tatau ke talanoa kiei, oi vaevae ai na meatotino ki te faiga e kikila te Tino Lehitala e talafeagai.
(5) E fakailoa lauaitele ki na nuku takitahi te fakailoagia o te fakaheaia o te fakalapotopotoga i te avanoa muamua.
11. Holitulafono
Ho he tino e tuhi talohaga pe fai he fakamatalaga tuhituhia i lalo o na tulafono ienei, ma tuku atu ai ni fakamatalaga hehe, pe ia iloa e hehe, kua holitulafono ma e ono fakahala i he halatupe e $500 pe falepuipui mo he vaitaimi e he hilia i te 3 mahina.
PEPA FAKAMATALA 1
[Tulafono 3]
Tuhi talohaga ke fuhia he fakalapotopotoga
Ki te Tino Lehitala o te Fuhia o fakalapotopotoga
Malo o Tokelau
Ko kimatou, na tino kua takua i lalo, e tuhi talohaga atu ke fuhi i lalo o na Tulafono o te Fuhia o Fakalapotopotoga.
Kua fakapipiki atu i tua na tulafono o te vaega e fuhia.
Igoa o na tino e a latou te tahi talohaga: ..........................
Hainia* .....................................................................
Aho .........................................................................
Koga ........................................................................
*e na tino e fai e a latou te tuhi talohaga
PEPA 2
Tulafono a te Fakalapotopotoga – te ata o na fakanofonofoga
1. Igoa ma te tuatuhi
1. Igoa o te fakalapotopotoga ko ................................................
............................................
2. Kautu
Ko na kautu ienei e fakatu ai he fakalapotopotoga venei ko: [f.t.]
1.
2.
3.
4.
3. Ko na hui
1. E mafai ho he tino ke kave ma hui o te fakalapotopotoga kui mai i:
(i) ni fakatutuga
(ii) palota
(iii) totogi o na lafoga ke fakaofi ai ma hui
(iv)
4. Ofiha
1. Ko te fakalapotopotoga e pulepule e:
(ofiha o te fakalapotopotoga ma o latou igoa)
Ofiha Igoa
f.t. Takitakifono
Failautuhi
Teutupe
5. Fono
Ko na fono a te fakalapotopotoga ka fai i na taimi ienei ma na koga:
PE
6. Itu tau tupe
7. Fofo mo ni kehekehega
Ho he kehekehega fakalotoifale e laga ona ko na tulafono ienei, e fofo i na auala ienei: f.t.
(i) i he maliliega e fai;
(ii) i he tonu a te Taupulega.
8. Fakaheai te fakalapotopotoga
Kafai e fakaheai te fakalapotopotoga, ho he meatotino e totoe kafai kua totogi uma na kaitalafu, e vaevae i na auala ienei: f.t.
(i) i he maliliega fakatahi;
(ii) ...............
PEPA 3
Tuhi fakamaonia o te Fuhia o he fakalapotopotoga
Tuhi fakamaonia o te Fuhia Numela............
E ko fakamaonia ko te fakalapotopotoga kua fakaigoa ko:................................
Kua tukufakatahi i lalo o na Tulafono o te Fuhia o he fakalapotopotoga i
............................................
Aho: .................................................
Haini:.................................................
(Tino Lehitala o te Fuhia o fakalapotopotoga, Malo o Tokelau)
PEPA 4
Tuhi talohaga ke hui na tulafono
Ko te ........................................................ Fuhia e tuhi talohaga ke hui ana tulafono venei:
(1)
(2)
(3)
Haini*............................................. Aho..........................................
*e na tino e faia te tuhi talohaga
PEPA 5
Pepa Fakamaonia o te huiga o na tulafono
E ko fakamaonia kua ko fakamaua na huiga ienei ki na tulafono mo
.......................................................................................................
(Igoa o te fakalapotopotoga)
Haini................................................. Aho .....................................
(Tino Lehitala o te Fuhia
o he fakalapotopotoga,
Malo o Tokelau)
PEPA 6
Fakatonuga ke fakaheai he fakalapotopotoga
E ko fakatonua ko te ......(igoa o te fakalapotopotoga)...............................
Kua fakaheai e kamata mai i te aho o tenei fakatonuga ona ko..........................
Ho he meatotino a te fakalapotopotoga e totoe kafai kua fakatotoka uma na kaitalafu e
i lalo o te kikilaga a...................................................
Haini................................................ Aho..........................................
(Tino Lehitala o te Fuhia o he
fakalapotopotoga, Malo o Tokelau)
PEPA FAKAMATALA 2
Kautu Vaega e fakanau ke fai
Fehoahoaniga Malohiaga e tuha ai ko na meatotino
Fefaiakiga o na meatotino
Fefaiakiga o na tupe maua mai tagata lautele
Fakamaumauga o tupe ma huketuhi
Fefakatauakiga Itukaiga fakahalalauga
ke maua he tupe mama Vaega heleni i loto o te tupe o te kamupani, fakalapotopotoga mtm
Tupe kaitalafu a te kamupani, fakalapotopotoga mtm
Tupe e totogi mai ki te kamupani, fakalapotopotoga mo te fakatinoga o ni galuega
Fakahoa ma pulepulega
Fakamaumauga o tupe ma huketuhi
Puipuiga o te lagona o te tokaitiiti
Huiga ki te tulaga mahani pe ko na mea a te fakalapotopotoga
Fakaheai
Felagolagomaki Aia, kaitalafu ma na aia fakapitoa o na hui
Tiute ma na aia fakapitoa e tau ki na tupe ma na meatotino
Fakahoa ma pulepulega
Fekehekeheakiga ma na fofo
Fakaheai
Galuega lalahi Hui i loto o te fakalapotopotoga
Fakahoa ma pulepulega
Meatotino ma tupe
Fakamaumauga tau tupe ma huketuhi
Fakaheai
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